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September 29th, 2023

Online Document Security & Privacy: Does it matter?


Almost every business sector has been affected by cyber-attacks in one or the other way. Especially IT, BFSI and healthcare sectors suffered a lot due to unprotected data. All this because, online documents are stored by companies on unsecured servers or hard disks.

When the data is made accessible to company employees or external sources, it doubles the chances of hacking. According to Clark School study at the University of Maryland, hackers attack every 39 seconds, on average, 2,244 times a day. Malware attacks such as WannaCry and NotPetya discovered in 2017, took multiple forms and hit all types of companies. Both of these attacks shared similar characteristics and were associated with unsecured data, or an IT flaw, that enabled easy access to the systems.

Therefore, online document security and privacy matter a lot. Ensure that the company which stores your documents has securitized electronic archiving, which also retains its probative value. The importance of securing and archiving data is not just limited to this; there are many other reasons that you need to take your online document security and privacy seriously. Some of these are

  • Secured storage makes documents legally admissible
  • It guarantees that documents cannot be altered
  • Safeguards the documents against cyber-attacks
  • Ensures long term document retention
  • Maintains integrity of massive quantities of documents

The good news for you is, if you are associated with MSB Docs then there is nothing to worry about as we have following practices and security measures in place that ensure your document security:

Servers and networking

MSB Docs software runs its production on contemporary and continuously patched systems along with additional hosting services such as Amazon RDS, S3, and others. This eliminates the chances of data stored on outdated systems.


All the document related data such as metadata, activity logs, original files, and its versions are stored in different locations and are encrypted at rest with AES-256. This data is only compiled when a request is generated. Thus, enhancing the data security.

Coding and testing practices

The Application Development and Quality Assurance (QA) team of MSB Docs follow strict guidelines to monitor the application continuously and work hard to ensure that it meets the utmost security standards.

Employee access

We have separate rules set for writing software and providing access to employees that limit the chances of data theft. Our team is well instructed to use data for responding to customer support requests.

Isolated environments

All the networks are logically isolated from each other so that QA and Development team can work without breaching the level of access they have for the data.

System monitoring and alerting

Dedicated systems monitor MSB Docs application and underlying infrastructure. In case of any faults or lapses, critical alerts are generated that are then handled by the DevOps team.

Database backups

We have automated systems in place for daily backups of database. The backups made are also encrypted, similar to the documents that are stored on the systems.

With the above-mentioned measures and practices for Document Security, we help businesses comply with the latest security regulations like the EU’s General Data Protection Regulations (GDPR). The entire team of MSB Docs is well-trained and is working on a real-time basis to protect and secure data along with the smart document solution that we offer. If you are seeking top-notch security for your business, too, then get in touch with us.