How Can Healthcare Staffing Companies Accelerate Their Onboarding Process with eForms

Worldwide, healthcare staffing firms are responsible for hiring and onboarding efficient medical staff for hospitals, clinics and other healthcare institutions. Timely medical hiring/ onboarding is critical to ensure that patients receive timely, quality care, as delays could lead to severe life-related consequences. Healthcare staffing companies, therefore, are required to speedily fill in the various healthcare vacancies that keep on arising from time to time, in order to ensure uninterrupted patient care at all times.

However, the placement process of doctors, nurses and other caregivers often gets prolonged due to the highly document-intensive onboarding process. Typically, the applicants are required to fill in a multitude of lengthy forms and sign several contracts and consent agreements before actually getting on to the floor to treat patients. When these voluminous documents are filled, signed and approved manually using pen and paper, the onboarding process at times stretches up to weeks or months, delaying the system’s access to healthcare professionals, while also leading to the following given outcomes –

• Time-consuming and tedious onboarding – Flipping through tons of documents manually to record information turns out to be a nightmare for both, healthcare providers being onboarded as well as the employees of healthcare staffing firm. The massive paperwork requirements consume a lot of time, which puts multiple breaks in the onboarding process, due to which staffing firms are unable to close the vacant positions on time.

• Increased chances of errors – As the data is manually keyed in, the chances of human errors and mistakes increase, which further puts an additional pressure on healthcare placement firms to validate the applicant data carefully.

• Delayed patient care – As the medical personnel stay in the pipeline for a longer period of time, it is the end consumer, ie, the patient who suffers by not getting timely treatments which they deserve. The patient satisfaction levels take a huge dip, further leading to multiple negative consequences.

• Compliance Issues – The manual way of fulfilling the onboarding requirements of medical staff can invite various regulatory and compliance hurdles.

• Tarnished Brand Image – Tarnished Brand Image – In the absence of an automated, streamlined onboarding process, the new hires could view the staffing institution as unprofessional and outdated, which could further discourage then from getting on board.

The Solution: Digital, Paperless Onboarding with eForms

Move away from the inefficient paper-based processes and adopt eForms for a smart, speedier and optimized onboarding experience.

Eforms are the new-age, innovative tools that automate the entire onboarding process and enable the healthcare staffing firms to streamline their workflows. Employees of the staffing firms can simply send out an email or a text message, containing a link to the eforms. The medical candidates are able to receive this link instantly, which they can click to fill in information and apply electronic signatures within minutes from any preferred device. Once the form is submitted by the candidate, the company is immediately alerted, prompting them to take the next steps soon.

Healthcare staffing firms are able to collect multiple documents from multiple candidates all at once, which allows them to complete the onboarding process super efficiently and quickly. New clinicians can get on to their roles and positions without any delays and it becomes a win-win situation for all.

In addition to faster data and approval capture, the use of eforms ensures that the data recorded by the candidates is accurate and error-free. It also eliminates the need to take paper print-outs of multifarious forms, thus saving enormous efforts and resources. Further, these eforms are simple, mobile compatible and come with a user-friendly interface.

Precisely put, following are few of the key advantages of switching to eForms in the world of medical hiring –

• Speedier onboarding – Replacing the paper-based onboarding processes with eforms allows staffing agencies to instantly capture data and complete all the onboarding formalities without wasting time. As a result, new hires get integrated into the healthcare institution fast to perform their roles.

• Speedy patient care delivery – A speedier onboarding means a speedier access to proper care and treatments by patients. By being able to treat patients in a timely manner, the healthcare institution is able to emerge victorious over the period of time.

• Enhanced focus on recruitment of best candidates – With a paperless onboarding process in place, the staff of healthcare recruitment firms can now pay more attention to evaluating the quality of candidate. Hiring the right quality candidate is essential to ensure excellent care delivery and higher levels of patient satisfaction.

• Easy retrieval of information – With eforms, all the candidate information gets stored centrally and securely. One need not dive into the piles of papers to retrieve any single piece of information, as eforms can be conveniently retrieved, with the help of just a few clicks.

• Improved records accuracy – Very importantly, the use of eforms ensures that the data captured is correct and complete. Chances of errors are ruled out, which improves the accuracy of the entire healthcare ecosystem.

Needless to say, finding and hiring qualified doctors and other healthcare experts continues to a be one of the biggest challenges of the healthcare staffing industry. In the highly competitive era of today, companies that fail to deliver fast and convenient onboarding experiences face the risk of lagging behind in the race.

Eforms can prove to be the smart differentiators, that can simplify, streamline and expedite your medical staffing processes and allow you to unleash the potential of the best healthcare experts in the industry in a cost-friendly and time-friendly manner.

So, are you too looking to accelerate the pace of your medical onboarding? Get the medical personnel qualified quickly by switching to eForms by MSB Docs. Get in touch with us!