The Digital Procurement Guide Streamlining Processes and Costs with a Fully Digital Solution

Procurement departments often grapple with a persistent paper problem. Paper-based processes not only consume time but also tarnish the reputation of procurement departments, which are expected to drive cost savings, enhance service, and expedite execution.

The cumbersome process typically involves printing, scanning, faxing, and mailing documents. Additionally, there’s the ongoing task of tracking down physical signatures for various documents, from statements of work to supplier contracts. Manual filing, searching, and retrieving of hard copies further compound inefficiencies, creating a cycle of wasted time and resources.

Rapid Solutions for Procurement Process Bottlenecks

Even organizations heavily invested in digital systems may find themselves stuck with disjointed processes due to reliance on paper transactions. This disjointedness results in a multitude of recurring challenges, including procure-to-pay issues, compliance complexities, and inconsistent customer interactions.

The most effective remedy for these challenges is transitioning to a fully digital approach. By embracing integrated workflow capabilities, streamlining operations, and simplifying mobile business dealings, organizations can experience significant reductions in delays, risks, and costs, all while enhancing the user experience.

The team’s response has been excellent. Setting up MSB Docs was a breeze, with no cumbersome processes involved. The online training for additional features is self-explanatory, making the transition seamless.” – Arran, Head of Procurement

Traditional Paper-based Processes:

• Outdated
• Labor-intensive
• Error-prone
• Slow
• Lengthy approval cycles
• Weeks to obtain signatures
• Costly
• Printing and mailing
• Archiving

Benefits of Procurement with MSB Docs:

• Faster contract execution
• Increased satisfaction
• Accelerated procure-to-pay process
• Streamlined operations
• Mobile transaction capabilities

Procure MSB Docs for Streamlined Procurement

Having recognized that transitioning to a fully digital approach is the solution to your paper-related challenges, your next step is to explore MSB Docs. As the most reliable and globally trusted service for digital agreements, MSB Docs seamlessly integrates with the applications, services, and devices you already utilize. This ensures effortless implementation and management, facilitating immediate adoption by both your team and your clients.

“The level of improvement exceeded our expectations. MSB Docs delivered far more dramatic results than we ever anticipated.” – Marc, Director of Purchasing

Endless Use Cases with MSB Docs

• Statements of Work: Integrate SOWs into back-end systems effortlessly, reducing data entry errors.
• RFP Signoff: Manage complex RFP processes while adhering to milestones, NDAs, and contract terms.
• Master Service Agreements: Centralize all MSAs for 24/7 access from anywhere.
• Purchase Orders: Ensure financial compliance by utilizing shared templates with preset routing and approval workflows.

“75% of our MSB Docs documents are processed in under one day… that’s a huge improvement from the days and weeks it took in many cases.” – Kevin, CIO

Success Stories