Streamlining Sales Contracts: Maximizing Efficiency with Salesforce Integration

Nothing is more universal and vital in the business world than a company s contracts. They set the terms of agreements and guide business operations. However, despite their importance, contracts and the teams responsible for them are frequently perceived as hindrances to business efficiency. This perception arises from a lack of synchronization between the teams that request revenue-generating contracts, those that manage them, and the different tools they utilize, such as Salesforce, MSB Docs, and DropBox.

The Problem with Fragmented Contract Management

A fragmented contract management system leads to redundant, low-value tasks for the legal team. Sales representatives, who operate primarily within Salesforce, lack self-service tools for contract creation and management. As a result, they frequently inundate the legal team with questions and routine contract requests that mostly involve copying and pasting information. This diverts legal’s focus from strategic initiatives, forcing them to spend excessive time on repetitive contract tasks.

Simultaneously, sales teams face challenges in controlling, managing, and tracking their deals. Without the ability to easily generate contracts or view existing contracts within Salesforce, sales reps must manually follow up with the legal team or log into a separate platform, significantly slowing down the entire deal process.

Disconnected systems heighten the risk of process non-compliance and unauthorized contracting. While one solution is to hire additional contract managers, a more efficient approach is to implement and integrate compatible tools that facilitate scalable growth. This integration can streamline contract management, ensuring compliance and reducing the risks associated with fragmented processes.

The Benefits of Integrating CRM and eSigning and Document Workflow Solutions

When contracts are isolated in disconnected systems, they can hinder business progress. However, by integrating esigning and document workflowsolutions with CRM systems, contracts can become powerful business enablers. For instance, integrating MSB Docs with your CRM, such as Salesforce, streamlines contract workflows and enhances overall efficiency, turning potential obstacles into catalysts for growth.

Benefits of Integration

Integrating MSB Docs with CRM systems like Salesforce seamlessly brings Salesforce data into the pre-signature contracting process. This integration boosts efficiency and ensures data accuracy. Sales teams can generate contracts directly within Salesforce, receive automatic updates on contract status, and approve contracts for signing, all within the same platform.

After signing, the integration allows sales representatives to easily search for completed contracts, which would typically be confined to the MSB Docs, directly within Salesforce.

By managing contracts within Salesforce, crucial contract data and process information can seamlessly move between platforms, enhancing speed, efficiency, and collaboration across all tools and systems. This integration enables revenue contracting teams legal, sales, and finance to operate more swiftly and effectively.

Workflow Creation:

• The legal team sets up the contract workflow, ensuring that every step is streamlined and efficient.

Template Creation:

• Legal drafts the contract template, incorporating all standard terms and necessary clauses.

Term Provision:

• The legal team defines the specific terms of the contract, ensuring all legal requirements are met.

Control and Process Design:

• Review Assignments: Designate who will review the contract at different stages.
• Assigned tags:: Determine which contract elements can be adjusted by the sales team without additional approval.
• Approval Workflow: Establish a clear approval hierarchy, indicating who needs to approve the contract at various stages.
• Signature Authority: Define who has the authority to sign the contract, ensuring compliance with company policies.

By managing these elements within Salesforce, the legal team maintains control over contract terms and processes, ensuring consistency and compliance. This integration allows sales teams to operate efficiently within a familiar platform, reducing delays and enhancing overall productivity.

Seamlessly Integrating eSigning with Salesforce

Legal Team Empowerment

• Workflow Creation: The legal team establishes the workflow and contract template, defining contract terms and designing controls.
• Process Design: Determining who reviews, self-service adjustments allowed by sales, approval authorities, and signatories, the legal team retains control over the contract process.

Sales Rep Efficiency

• Contract Generation: Sales reps effortlessly generate, preview, and submit contracts from any Salesforce object.
• Automated Mapping: Salesforce metadata is seamlessly incorporated into contracts, eliminating manual data entry.
• Streamlined Communication: Bid farewell to the back-and-forth emailing with legal to request contracts, and avoid manual copying and pasting of details.
• Real-Time Updates: Contract stage and status information is automatically updated in Salesforce, keeping sales reps informed throughout the negotiation and review process.

Collaborative Negotiation

• Cross-Team Collaboration: The legal team and other stakeholders collaborate and negotiate within the MSB Docs collab.
• Synced Updates: Status updates from contract management system are sent back to Salesforce, ensuring that any changes made by sales reps are seamlessly reflected in the contract workflow.

Signature Tracking and Management

• Transparent Signature Process: Sales reps and managers can easily track the signature process and approve contracts directly from Salesforce.
• Searchable Contracts: Once signed, completed contracts associated with relevant objects are searchable within Salesforce, ensuring easy access to crucial documents.

By integrating contract management seamlessly with Salesforce, sales teams can efficiently launch, track, and manage contracts while adhering to legal compliance processes, enhancing productivity, and closing deals faster.

Unlocking the Power of Salesforce-Integrated eSigning Solution

Streamlined Contract Operations

• Effortless Contract Launch: Launch, approve, and review contracts seamlessly within Salesforce, eliminating the need to switch between platforms.
• Elimination of Duplicate Data Entry: Import Salesforce data directly into contract workflows, ensuring data consistency and reducing manual data entry.
• Automatic Updates: Stay informed with automatic updates in Salesforce for contract approval and signature status, enabling clear visibility into contract progress for all stakeholders.

Enhanced Data Consistency

• Seamless Metadata Updates: Salesforce metadata updates are automatically synchronized with the contract workflow, ensuring data consistency across platforms.

Centralized Agreement Management

• Unified Contract Repository: Centralize agreements associated with specific objects, allowing stakeholders to access all relevant contracts for a customer in one centralized location.

Actionable Insights

• Informed Decision-Making: Leverage contract metadata included in Salesforce reports, enabling stakeholders to act on contract data effectively.

Maximizing Deal Closure

• Efficiency and Compliance: Control, manage, and close more deals by integrating your eSigning solution with your CRM, such as Salesforce.

By integrating eSigningc seamlessly with Salesforce, organizations can accelerate revenue generation, ensure compliance, and gain actionable insights from contract data, ultimately transforming sales contracts from obstacles to enablers of business growth.